Example presentation · Business
Time management
What the presentation covers
Slide 1 Time, by Design
A short guide to managing your hours · Session · You cannot make more hours. You can decide what they are for. · A practical session on attention, priorities and the systems that hold them together.
Slide 2 Where the day actually goes
The problem · of working adults have no time-management system at all — just memory, inbox and willpower. · 2 h 53 m · the real productive time the average office worker reports in an eight-hour day. · The rest goes to fragmentation — pings, meetings, context switches, half-finished tasks. This is not a personal failing; it is a structural one. And structure can be redesigned.
Slide 3 Attention residue
Why switching costs more than it looks · You are physically in the new task — but part of your mind is still finishing the old one. · Named by professor Sophie Leroy (2009): part of your attention stays stuck on the previous task after you switch. · The residue measurably degrades performance on everything that follows. · Every ping is not one interruption. It is the interruption, plus the shadow it leaves behind. · Two tasks · one overlap · the part that stays behind
Slide 4 Give a task three hours, it takes three hours. Give it a week, it takes a week.
Work expands to fill the time available · Deadlines are boundaries · Not pressure — they keep work its true size. · The 30-minute meeting · Lingers for two when nothing stops it. · The fix · Decide in advance how long something deserves — then make that the limit. · Parkinson's Law
Slide 5 Design beats willpower
The principle · You will not out-discipline a badly designed day. Systems beat intentions — a decision made once carries you for weeks. · Decide · Choose what matters, before the day chooses for you. · Protect · Guard the hours that need you whole. · Shrink · Make everything else smaller.
Slide 6 Decide: the Eisenhower Matrix
Lever 01 — Priorities · Important ↑ Urgent → · Important → · Urgent and important: do it now. · Schedule · Important, not urgent — this is where real work lives. · Delegate · Urgent, not important: delegate it or shrink it.
Slide 7 Protect: time blocking
Lever 02 — Focus hours · Give your most important work a reserved place on the calendar — not a slot left over. · One block, 90 minutes, one task, notifications off. · Treat the block like a meeting with yourself that cannot be moved. · A day with one protected block beats a day with ten good intentions. · A designed day · Protected block Meetings · One reserved place, held like a meeting that cannot be moved.
Slide 8 Shrink: pulses and batches
Lever 03 — Smaller units · Small units make starting cheap — and starting is the hard part. · Pomodoro pulse · Twenty-five minutes of work, five of rest — a pulse that keeps effort honest. · Batch the shallow · Email and messages twice a day, not forty times. · Two-minute rule · If it takes less than two minutes, do it now and stop carrying it.
Slide 9 The cost of saying yes
The quiet lever · Every yes spends hours you have already promised to something else. · A clear, kind no is a time-management tool, not a personality trait. · Audit your week: what would you decline today if you could choose again? · Protecting time is mostly deciding, once, what it is not for.
Slide 10 Your first week
Start here · Day 1 Track Write down where the hours actually go. No judgement, just data. · Day 2 Choose Pick one important, not-urgent task you keep postponing. · Day 3 Block Give it 90 protected minutes on the calendar. · Day 4 Batch Check email twice, at set times. Notice the difference. · Day 5 Review Keep what worked, drop what did not. Systems improve; intentions don't. · One week, five small moves — a system you design, not a race you chase.